You will need a particular theme for your occasion. Is your event taking place inside a hall or it may be outdoor? Will you need distinctive decorations such as centerpieces, flowers, and candelabras? Consider the table setup too. What particular color and kind of tablecloth and napkin do you need? Do you require a specific kind of stemware and silverware?
Ask a trusted friend or family member help capture the day- You don’t want to spend the day recording your little ones special day without actually spending much time with them or getting in the pictures yourself. It’s a good idea to ask someone to help take photos and video so that you can also enjoy yourself and spend time with the birthday boy or girl.
According to the needs that you identified in your preparation, does the Caterer provide the equipment that you require? This may include tables, chairs, linen, crockery, glassware, cutlery or even ovens and a bar serving area. Make sure they are able to provide what you need so that you don’t have to do additional running around after festival hire. Also ensure that their equipment is new and in excellent condition. You don’t want tatty linen and tarnished silverware to take the sparkle out of your event.
Just to be on the safe side, in our example of 200 people, I would guarantee the restaurant 185. If you’re pre selling tickets, which I recommend, you can always adjust your estimate upwards with the restaurant a day or two ahead of time if needed. Ask the facility about their requirements in regard to a change in the guarantee.
Many party hire stores offer balloons, fog machines, table/chairs, lighting, heaters, cocktail machines and props so you are sure to find exactly what it is you are looking for.
If most of your out of town guests will be staying in the same hotel, that could be a convenient location for a party after the reception. It could be as informal as an announcement that the newlyweds will be heading to the bar at such and such hotel, and they would love to see their friends there. If you want to be a little more organized about it, see if the hotel has a private room in their lounge or restaurant. Another option is to rent a suite in the hotel and stock it with drinks and snacks for a fun after-party. Any of these options are very appealing when the wedding is done by the early evening and guests will be looking for something to do for the rest of the night. Keeping the party going sure beats staring at the walls in your hotel room!
Book the photo booth rental in advance. You may not get the best if you wait till the last moment. The best photo booth companies will provide you with the best services and the best quality prints. Compare the prices and services of many rental firms, and then make a final decision. You can hire a photo booth online. It is more convenient, easy and cheap.